Microsoft 365 is a prime example of how businesses of all sizes – from 1 man consulting firms to companies that span the globe – can take advantage of the firepower of cloud computing without having to be technical wizards.
Large organisations were the first to feel comfortable using the services of the cloud-based platform to drive business productivity at a flexible, predictable cost.
80% of Fortune 500 companies have already taken their business data to Office 365, and now start-ups and medium-sized organisations are following this trend.
But, sadly, lots of companies are still building their own glass ceilings by continuing to use outdated technology and processes, despite new platforms and solutions radically improving on their legacy tools.
If you’re reading this, that’s probably you.
Fear not, we’re going to break down the 6 key perks and the actual business results these lead to.
1. You’re Always Up and Running
Does your network have a back-up in case it randomly crashes? No?!
If something disastrous happens (think fire & water damage) which it can – take it from those who have been through it – you don’t want to be without your data or servers for long periods.
In 2015, the Small Business Association reported that 25% of small businesses don’t recover after a major disaster. If your data, documents, applications, and emails are all in the cloud, you don’t have to worry about damages to hardware. You’ll always stay up and running.
2. Reduced Costs & No More Budget Surprises
Available at a fixed rate, Office 365 subscription plans make it easy for you to budget for business purposes and software expenses without hidden money pits – like a server randomly deciding to give up the ghost!
Not having to fork out upfront for hardware and software means that when you ready to grow, you can do so at a moments notice.
Having to wait a month for a new server to be installed? Forget that.
To accurately calculate realistic cost savings from your migration to Office 365, you need to have a good understanding of the expenditures of your current IT infrastructure. You can do that by booking a free 5i Business IT Health Check.
Alternatively, you can always use general industry cost models to pluck out an estimate of current and future expenses.
3. Cloud-Based Access Boosts Collaboration, Content Sharing and Creation
Office 365 enables secure access to organisational data from any device, any time, anywhere. This can be a big benefit for those organisations that have employees working both on-site, at home or at remote locations.
It’s not hard to see how an increase in productivity boosts your bottom line.
4. It’s A Complete Platform – Hurrah!
Microsoft Office 365 is a complete platform – “what does that mean?” I hear you ask!
It’s simple. Office 365 offers everything employees need for effective organisational communication and collaboration including email, a private social network, instant messaging and online meetings and personal cloud file sharing.
You can find a full list of every integrated app here.
And having everything under one roof makes it easier to…
5. Streamline IT Operations
If you are an IT manager, you certainly know the drill. Keeping an in-house IT infrastructure up and running is a challenge – with multiple layers of integrated apps, cross-product dependencies and many other moving parts, there is a lot that can go haywire.
Upgrading something may unleash a whole wave of critical upgrades, or provoke a cascading set of errors as incompatibilities emerge.
Migrating to Office 365 allows your business to streamline your IT operations, conveniently outsourcing this responsibility to a third-party, putting your mind at ease.
When your IT department gets free of these ‘house-keeping’ tasks, they have more time to think strategically about how to drive the business forward.
6. Secure System
Unfortunately, data security has to be considered a fundamental business risk – by new hires all the way up to the C-Suite.
With built-in security, Office 365 makes your data secure and always lets you control who has access. Even if someone loses their phone or laptop, you’re able to wipe all data off the device. Storing business data in the cloud has never been so safe.
That’s not to say an in-house network can’t be secure. However, if you forget to update software, you open yourself up to potential cybersecurity risks. As soon as a new update is released, cybercriminals reverse engineer it to find the weak spots in the old version.
Let’s be honest now, when those annoying reminders pop up, who clicks update now?
It’s just never a good time, right?
With Microsoft 365, you automatically have the latest versions. Not only are you more secure, but your in-house team can worry about other problems or have time to train new skills.
So, what are you waiting for?
How did you get where you are today? The answer probably isn’t by sitting back and watching the world go by.
Those that do zone out and stick with legacy platforms gradually become less efficient without even noticing.
And when they do realise, they will eventually have to catch you up anyway.
Too late, you’ve already pressed home your advantage.
See you in the Cloud!